FAQs for Zoom Lecturing

Q: Will I have technical support?

A: Yes. A technician will be available online with you before the lecture begins and will be monitoring the lecture for any technical issues.

  • When you fill in the Jotform with the details of your lecture, you will be asked to provide your cell number and this will be used if the technician needs to speak with you outside of the Zoom call during set up or during the lecture.

Q: Who initiates the Zoom session?

A: A technician from Discovery Commons will schedule the Zoom session in advance, and will start the session 30 minutes before the scheduled lecture start time.

If your lecture is within a block of lectures, you will be joining a Zoom call already in progress. You will be able to see and hear the previous lecturer if they are still teaching (i.e., if they have not already finished and the students are not yet in their 10-minute break). Remain muted (camera and microphone) until they have finished their lecture.

Q: Will lectures start on the hour?

A: Yes. Lecture start and end times are different this year in the MD Program, compared to previous years.

While previously, the actual start time was 10 minutes past the scheduled start time in accordance with general U of T scheduling, now MD Program lectures will begin at the scheduled start time.

50-minute lectures: A 10-minute break will take place after your 50-minute lecture. For example, if your lecture is scheduled to begin at 10am, please begin your lecture at 10am and finish it by 10:50am. You will receive a note via the Zoom chat at the 45-minute mark of your lecture, letting you know that you have 5 minutes left.

1.5-hour and longer lectures: A 10-15 minute break will take place after your 1 hour 25 minutes of teaching. You will receive a note via the Zoom chat at the 1 hour 20 minute mark of your lecture, letting you know that you have 5 minutes left.

It is important to begin and end on time as the students will need a break to refresh and regroup, and to provide time for lecturer turnaround.

Q: Who screen shares and advances my slides?

A: You will screen share and advance your slides. The technician will tell you how to do this if you are not familiar with this.

Q: How do I join the Zoom session?

  • for lectures before the end of December, 2020, you will receive an email from noreply@Zoom.us with a unique link. Please watch for this email and flag it for easy referral
  • for lectures after January 1, 2020, you will receive an email from the MD Proram administrator (an @utoronto.ca email address) associated with the course in which you are teaching. Please watch for this email and flag it for easy referral
  • when you are ready to join the session, click the link in the email

Q: When should I join my Zoom lecture?

A: You should come online and open your Zoom lecture session at least 10 minutes before the scheduled start time using the Zoom panelist link sent to you at the email address you entered into the Jotform.

The technician will have started the session 30 minutes before the scheduled start time of the first lecture in a block of lectures. Getting online early allows you and the technician an opportunity to make sure all of your equipment is working as expected and to troubleshoot any issues. If everything checks out, you can mute your mic and camera and do other things until the start time.

Q: What if I am co-teaching, or have panelists or guest patients?

A: You may have co-lecturers, or multiple panelists or guests. A technician will manage switching presenters and will help with the set up and technical aspects of this in advance. There is a section in the Jotform to provide us with contact information for any other lecturers who may be involved in your session.

Q: Will my lecture will be recorded?

A: Your lecture, including your PowerPoint, your voice, and a small inset of your camera image, will be recorded and posted on the students' course website (password protected) for their review. The recording will be posted usually within 24 hours of the lecture taking place and remains available to students in that class until they graduate.

Recordings are downloadable to a mobile device, but not in the usual sense of a stand-alone file; instead, it is still tied to the identity of the student who downloaded it, and it cannot be viewed by anyone unauthorized. This means that students can download the recording so they can watch it on the train, for example, but cannot share it with anyone outside of their class in the MD Program or post it anywhere.

Q: How will students ask questions in Year 1 lectures?

A: Students in Year 1 lectures will use the Zoom “raise hand” feature to indicate that they have a comment or question, and then will unmute their mic when called on. The Zoom Q & A feature, where students can send questions via text, will be turned off.

If your lecture requires students to comment or ask questions differently from this default, please indicate this in the “Tell Us About Your Lecture” section of the Jotform.

Q: How will students ask questions in Year 2 lectures?

A: Students in Year 2 lectures will ask questions via the Zoom Q&A, with no anonymous questions permitted. We would encourage you to have someone with content expertise monitor the Q&A and alert you to relevant ones, or we can provide someone to help if requested. Before your lecture, you can discuss with this person how you would like to manage the questions.

If your lecture requires students to comment or ask questions differently from this default, please indicate this in the “Tell Us About Your Lecture” section of the Jotform.

Q: Will I be able to see the students?

A: No. The type of Zoom call that will be used for lectures will be a webinar, in which the online participants will be able to see and hear you, but you will not be able to see or hear them (with the exception of anyone whose mic you unmute).

Q: What features for interactivity will be available to me on Zoom?

A: Interactivity is encouraged. You will be able to use zoom features such as polling, whiteboards, and the Q&A function. If you have any questions about using these features, please ensure you bring this up during your test session with DC.

Students will be asked to use the method that has been established for each year (see Q: How will students ask questions in Year 1 lectures? and Q: How will students ask questions in Year 2 lectures?) to ask questions. You are not responsible for monitoring the chat. If you are teaching a 2nd-year class in which they are using the Q & A to ask questions, we encourage you to have someone with content expertise monitor the Q & A, but if one is not available, we can provide someone to help monitor it if requested.

Q: How can I connect with a technician before my lecture?

A: In order to prepare for your session, we recommend a test run with a Discovery Commons technician. Please ensure you check off that you would like to meet with a technician in the Jotform.

Q: I am a lecturer and I’m also teaching a seminar right after, what should I do?

A: Please contact the seminar lead in order to identify a plan.

Q: Why do I need to upload my presentation at least 4 working days in advance?

A: This is to ensure that your presentation has no technical problems during delivery.
After submission, the presentation and any media will be tested, polling questions added, and any issues will be addressed. Because of the very full schedule of lectures, there is limited time for this testing to be carried out and hence the necessity of the 4-working day advance submission.

Your presentation will also be loaded onto a remote computer at the technician's location, ready to be deployed by them if your sharing of the screen fails at any time during your presentation.

Q: How should I title my presentation?

Please use the following naming convention for your PowerPoint or other presentations in order that we can correctly match it to your Zoom session.

If you do not include the course and time of your lecture in the name of the PowerPoint, we may not be able to associate it with your lecture time. 

Course Code_YYYY-MM-DD-24HrTime_Name of presentation_Your last name_Part X (if there is more than one part of a presentation with the same name)

Eg:

MED100_2020-08-28-1330_Anatomy of the Thorax_Wiley_Part 2

Q: Where do I upload my slides?

A: Click: Upload Slides

Q: What are some faculty development resources available to me?

A:

Q: Who can I contact if I have questions?

A:

For support regarding the scheduling of MD Program lectures:

MD Year 1 lectures: Lina Marino (lina.marino@utoronto.ca)
MD Year 2 lectures: Jenny Lam (jennyj.lam@utoronto.ca)
MD Year 3 lectures, email Shibu Thomas (shibu.thomas@utoronto.ca) 
MD Transition to Residency lectures, email Ezhil Mohanraj (ezhil.mohanraj@utoronto.ca)

If you have specific questions regarding technical requirements or any audio visual or technical issues, email Janet Koecher, Audio Visual Team Lead, Discovery Commons (janet.koecher@utoronto.ca)

Q. How do I rename myself?

A: To rename yourself after you join the session:

  1. click on the triple elipses at the top right of your video frame
  2. click Rename on the box that appears, and change your name.

Your new name will appear to everyone in the meeting or webinar:

  • at the bottom left of your video frame when your camera is on
  • in place of your camera image when your camera is off
Rename yourself in Zoom