FAQs for Zoom Lecturing

Q: Will I have technical support?

Yes. 

  • If you are teaching in a classroom:
    • if time allows, a technician will meet you before your lecture to orient you
      • note that there is only a short break between lectures and if you are teaching directly after someone else, there may not be time to give you a full overview. If you need an orientation of the technology before you begin, please arrive 10 minutes before the scheduled start time of your lecture
    • the Zoom session will have been started and your presentation will be ready on the monitor before your lecture is scheduled to begin
    • a technician will be monitoring the lecture for any technical issues.
  • If you are teaching remotely:
    • a technician will be available online with you before the lecture begins
    • if there are any issues getting set up or during the lecture and the technician needs to speak with you outside of the Zoom call, the cell number you provided when you submitted the Lecturer Form will be used.
    • a technician will be monitoring the lecture for any technical issues

Q: Who initiates the Zoom session?

A technician from Discovery Commons will schedule the Zoom session in advance, and will start the session 30 minutes before the scheduled start time of the lecture or the block of lectures, if there are several back to back.

If you are teaching from home or other offsite location and your lecture is within a block of lectures, you will be joining a Zoom call already in progress. You will be able to see and hear the previous lecturer if they are still teaching (i.e., if they have not already finished and the students are not yet in their 10-minute break). Remain muted (camera and microphone off) until they have finished their lecture.

A block of lectures attended by the same group of students will generally have the same Zoom link, so students don' have to leave one Zoom call and go to another for their next lecture.

Q: Will lectures start on the hour?

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FAQs on Lecturing in the MD Program in 2021/2022

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Will I have technical support?

Yes. 

If you are teaching in a classroom and time allows, a technician will meet you before your lecture to orient you. Note that there is only a short break between lectures and if you are teaching directly after someone else, there may not be time to give you a full overview. If you need an orientation of the technology before you begin, please arrive 10 minutes before the scheduled start time of your lecture. A technician will be monitoring the lecture for any technical issues.

If you are teaching remotely, a technician will be available online with you before the lecture begins and will be monitoring the lecture for any technical issues. If there are any issues getting set up or during the lecture and the technician needs to speak with you outside of the Zoom call, the cell number you provided will be used.

Who initiates the Zoom session?

A technician from Discovery Commons will schedule the Zoom session in advance, and will start the session 30 minutes before the scheduled lecture start time.

If you are teaching from home or other offsite location and your lecture is within a block of lectures, you will be joining a Zoom call already in progress. You will be able to see and hear the previous lecturer if they are still teaching (i.e., if they have not already finished and the students are not yet in their 10-minute break). Remain muted (camera and microphone off) until they have finished their lecture.

Will lectures start on the hour?

A: Yes.

While prior to 20/21, the actual start time was 10 minutes past the scheduled start time in accordance with general U of T scheduling, now MD Program lectures will begin at the scheduled start time.

50-minute lectures: A 10-minute break will take place after your 50-minute lecture. For example, if your lecture is scheduled to begin at 10am, please begin your lecture at 10am and finish it by 10:50am.

1.5-hour and longer lectures: A 10-15 minute break will take place after your 1 hour 25 minutes of teaching.

It is important to begin and end on time as the students will need a break to refresh and regroup, and to provide time for lecturer turnaround.

Q: Who screen shares and advances my slides?

A: You will screen share and advance your slides:

  • if you are in the classroom, screen share will be set up already and you will advance the slides
  • if you are at home or other offsite location, the technician will tell you how to screen share if you are not familiar with it.

Q: How do I join the Zoom session?

If are teaching in the classroom, the Zoom session will be connected before you arrive.

  • you may receive an emailed Zoom link from the MD Program administrator for the course you are teaching. You can disregard this if you are teaching onsite; you can use this link if you end up teaching from home or another offsite location.

If you are teaching from home or other offsite location, you will receive an email from the MD Program administrator (an @utoronto.ca email address) for the course you are teaching. Please watch for this email and flag it for easy referral.

  • when you are ready to join the session, click the link in the email

 

Q: When should I join my Zoom lecture if I am teaching from home or other online location?

A: If you are the first in a block of lectures (eg: the 9am lecture in a block that runs from 9am to 12pm), you should open your Zoom panelist link (sent to you by the MD Program administrator for the course you are teaching) for the lecture 25 minutes before the scheduled start time. The technician will have started the session 30 minutes before the scheduled start time of the first lecture in a block of lectures. Getting online early allows you and the technician an opportunity to make sure all of your equipment is working as expected and to troubleshoot any issues. If everything checks out, you can mute your mic and camera and do other things until the start time.

If you are teaching a class within a block of lectures (eg: you have the 10am slot, teaching after someone who started at 9am), you will have to wait until they are finished before you start interacting with the technician (except by private Zoom chat, which you can do anytime). You should arrange a time to meet with the technician at another time before your lecture if you know you will need pre-lecture support.

Q: What if I am co-teaching, or have panelists or guest patients?

A: You may have co-lecturers, or multiple panelists or guests. A technician will manage switching presenters and will help with the set up and technical aspects of this in advance. There is a section in the Lecturer Form to provide us with contact information for any other lecturers who may be involved in your session.

Q: Will my lecture will be recorded?

A: Your lecture, including your PowerPoint, your voice, and a small inset of your camera image, will be recorded and posted on the students' course website (password protected) for their review. The recording will be posted usually within 24 hours of the lecture taking place and remains available to students in that class until they graduate.

Recordings are downloadable to a mobile device, but not in the usual sense of a stand-alone file; instead, it is still tied to the identity of the student who downloaded it, and it cannot be viewed by anyone unauthorized. This means that students can download the recording so they can watch it on the train, for example, but cannot share it with anyone outside of their class in the MD Program or post it anywhere.

Q: How will students ask questions?

A: For most lectures, students will ask questions via the Zoom Q&A, with no oral questions permitted.

  • Students in the classrooms will not be using the student microphones this year
  • You are not required to monitor the Zoom chat
  • A second monitor has been installed at the teaching station to facilitate easier monitoring of questions coming in
  • If you are teaching from home or other offsite location, we recommend a second monitor or device for monitoring questions

If you are teaching in a classroom and you wish to answer a question that a student asks aloud, please repeat the question for the benefit of online students: they will not have heard the student's question.

If your lecture requires students to comment or ask questions differently from this default, please indicate this in the “Tell Us About Your Lecture” section of the Form.

Q: Will I be able to see the students?

A:

  • If you are teaching in a classroom: You will be able to see the other students that are in the classroom, but you will not see the online students or the students at the other campus (i.e., MAM students if you are teaching at MSB, MSB students if you are teaching at MAM.
  • If you are teaching from home or other offsite location: No, you will not be able to see the or hear students.

The type of Zoom call that will be used for lectures will be a webinar, in which the online participants will be able to see and hear you, but you will not be able to see or hear them.

 

Q: Do students have different Zoom links for all of their lectures?

A: A block of lectures attended by the same group of students will generally have the same Zoom link, so students don' have to leave one Zoom call and go to another for their next lecture. So no, not a different link for each lecture, but a different link for each group of lectures; e.g.: the 9am, 10am, and 11am lectures by different lecturers will have the same link.

Q: What features for interactivity will be available to me on Zoom?

A: Interactivity is encouraged. You will be able to use zoom features such as polling, whiteboards, and the Q&A function. If you have any questions about using these features, please ensure you bring this up during your test session with DC.

Q: How can I connect with a technician before my lecture?

A: In order to prepare for your session, we recommend a test run with a Discovery Commons technician if you are presenting from home or other offsite location, or a visit to the classroom if it will be your first time there. Please ensure you check off on the Lecturer Form that you would like to meet with a technician.

If you are presenting from home or other offsite location, it is important to be using the same location and equipment for the test as you will for the lecture.

Q: I am a lecturer and I’m also teaching a seminar right after, what should I do?

A: Please contact the seminar lead in order to identify a plan.

Q: Why do I need to upload my presentation at least 4 working days in advance?

A: This is to ensure that your presentation has no technical problems during delivery.
After submission, the presentation and any media will be tested, polling questions added, and any issues will be addressed. Because of the very full schedule of lectures, there is limited time for this testing to be carried out and hence the necessity of the 4-working day advance submission.

Your presentation will also be loaded onto a remote computer at the technician's location, ready to be deployed by them if your sharing of the screen fails at any time during your presentation.

Q: How should I title my presentation?

Please use the following naming convention for your PowerPoint or other presentations in order that we can correctly match it to your Zoom session.

If you do not include the course and time of your lecture in the name of the PowerPoint, we may not be able to associate it with your lecture time. 

Course Code_YYYY-MM-DD-24HrTime_Name of presentation_Your last name_Part X (if there is more than one part of a presentation with the same name)

Eg:

MED100_2020-08-28-1330_Anatomy of the Thorax_Wiley_Part 2

Q: Where do I upload my slides?

A: Upload your slides in the Lecturer Form.

Q: What are some faculty development resources available to me?

A:

Q: Who can I contact if I have questions?

A:

For support regarding the scheduling of MD Program lectures:

MD Year 1 lectures: TBD (______@utoronto.ca)
MD Year 2 lectures: Jenny Lam (jennyj.lam@utoronto.ca)
MD Year 3 lectures, email Jennifer Bell (je.bell@utoronto.ca) 
MD Transition to Residency lectures, email Ezhil Mohanraj (ezhil.mohanraj@utoronto.ca)

If you have specific questions regarding technical requirements or any audio visual or technical issues, email Janet Koecher, Audio Visual Team Lead, Discovery Commons (janet.koecher@utoronto.ca)

Q. How do I rename myself in a Zoom call?

A: To rename yourself after you join the session:

  1. click on the triple elipses at the top right of your video frame
  2. click Rename on the box that appears, and change your name.

Your new name will appear to everyone in the meeting or webinar:

  • at the bottom left of your video frame when your camera is on
  • in place of your camera image when your camera is off
Rename yourself in Zoom

Q: How do I enter the Zoom session with my camera and microphone off?

A: If you are lecturing remotely, you may be entering a webinar already in session with another lecturer presenting to the group. It is common for MD Program and conference sessions to run for several hours, and you may be presenting in the middle of a longer session. When you enter the webinar, having your camera and microphone off will ensure that you do not disrupt a presentation already in session.

To enter all of your calls with camera and microphone off:

  1. Open your Zoom app on your desktop
  2. Click on Settings
  3. On the Audio tab, click the checkbox 'Always mute the microphone when joining a meeting' at the bottom of the screen
  4. On the Video tab, click the checkbox ' Always turn off video when joining meeting' at the bottom of the page under the Meetings heading