IT-Related Courses FAQs
IT-Related Courses FAQs
Can changes be made to a faculty member’s Activity Report submission after it is received?
Once an Activity Report is submitted, the information is saved as data in the Laserfiche system and within a PDF version of the report. It is not possible for a faculty member to change individual field values. If information needs to be changed, a new Activity Report must be submitted.This will create an additional PDF in the pink folder (all PDFs are date stamped) and overwrite the field values. The downloadable Excel report in Laserfiche will contain the most up‐to‐date information provided by the faculty member.
Note: In some instances, the accidentally-omitted information may not require that the faculty submit an entirely new report. This is at the department’s discretion.
Can the Read Only Portal be configured with separate views for Status Only and Clinical?
No. Only one column configuration can be added to the Read Only Portal at a time.
How can I connect with a technician before my lecture?
In order to prepare for your session, we recommend a test run with a MedIT technician if you are presenting from home or other offsite location, or a visit to the classroom if it will be your first time there. Please ensure you check off on the Lecturer Form that you would like to meet with a technician.
If you are presenting from home or other offsite location, it is important to be using the same location and equipment for the test as you will for the lecture.
How do I delete a green CAR folder if it is not needed?
There are three possible scenarios:
- Faculty member is deferring their CAR to the next academic year:
- Add an explanation note to the CAR Chair Comments field of the green CAR folder, or upload a note in PDF format.
- In the CAR Department Tasks field, select "Defer to next Academic Year". This will record the deferral and rename and move the CAR folder to the permanent dossier.
- Faculty member has already received Continuing status:
- Set the CAR Department Task to "Not Eligible" and click "save". This will delete the green CAR folder.
- On the yellow permanent dossier, confirm the Start and End Dates and mark the "ContinuingContractStatus" field as "Continuing".
- Faculty member is no longer active.
- Add an explanation note to the CAR Chair Comments field of the green CAR folder, or upload a note in PDF format.
- Set the CAR Department Task to "Not Eligible" and click "save". This will delete the green CAR folder.
- Drag the yellow permanent dossier into Archives.
Below are links to courses and workshops relevant to IT at the university offered by other U of T divisions and by outside organizations.
Administrative Management Systems (AMS)
The Organizational Development and Learning Centre (ODLC) Resource Centre offers training opportunities for U of T staff on Administrative Management Systems (AMS) like HRIS and FIS. Further information is available here and on the ODLC website.
FOCUS
This workshop will familiarize you with the key features of FOCUS.
At the end of the workshop you will understand:
- Navigation
- Importing Shared Groups
- Communication
- Basic Reporting
Computer and Software
LinkedIn Learning
Formerly Lynda.com, this platform has a wealth of courses on a variety of technology, creative, and business skills and software. https://www.linkedin.com/learning U of T staff, faculty, and librarians have full access to all courses.
Organizational Development and Learning Centre (ODLC)
The Organizational Development and Learning Centre (ODLC) offers many training opportunities for staff at U of T, including free tutorials and training in a variety of software. Further information is available on the ODLC website.
Microsoft IT Academy
With the Microsoft IT Academy (ITA) program, University of Toronto faculty and staff can obtain certifications for fundamental technology skills. http://www.its.utoronto.ca/services/186
School of Continuing Studies
The School of Continuing Studies meets the needs of adult learners with non-degree courses delivered, in class and online, on a large variety of subjects by instructors who are leaders in their fields. http://learn.utoronto.ca/
Information Security
Classrom Presentation
We can organize custom sessions on information security to meet the specific needs of your program or department, ranging from a 10-minute high-level presentation on how to secure confidential and personal information, to a one-hour hands-on training session on the secure use of ShareFile and Microsoft Office. Click here for details or contact MedIT.
eLearning Module
In 2013 MedIT created an eLearning module called “Information Security Made Easy,” an interactive online module, with a video introduction and 10-question quiz, addressing the many real-life information security challenges & concerns of staff working at the Temerty Faculty of Medicine. Taking no more than 10-15 minutes to complete, it helps to clarify their responsibilities with regard to information security, and describes the systems and tools available to them in order to make confidential data secure. The module, which does not require you to log in, can be found here: http://uoft.me/infosecurity
Quercus
Training on Quercus, the University of Toronto's online learning management system, is available from the Centre for Teaching Support and Innovation (CTSI): https://teaching.utoronto.ca/ctsi-events/quercus-training/
Reappointments
This session, offered by MedIT, will provide training on the Adjunct and Part Time Clinical Annual Re-appointment process via LaserFiche.
At the end of this workshop you will understand:
- Re-appointments directory structure
- Steps to Re-appointment
- Sending reminders
- DAC review
- Finalization of outcomes